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Zoom Video Conferencing
for K-20 Schools

In late 2016, an agreement between the K-20 Education Network and Zoom Video Communications was signed to provide a cloud-based videoconferencing service to K-20 customers. The goal of this agreement is to provide Zoom as an alternate and/or supplemental videoconferencing tool that allows users to engage in interactive video and audio conferencing and collaboration on a variety of desktops and mobile platforms, at no additional cost to Washington State school districts.

The current K-20 videoconferencing and K-20 Online Resource Reservation System (KORRS) scheduling system will be continued for the foreseeable future, as well. The use of the Zoom cloud-based videoconferencing service by districts is entirely optional, but is highly recommended for curricular activities and administrative purposes.

Zoom Tutorials to Get You Started

Tutorial 1: First Things First ... Configuring Your Zoom Settings
This tutorial will help Zoom users to do the preliminary work on their account before they use Zoom:

Setting up a user profile * Configuring global meeting settings * Setting up Zoom client software

Tutorial 2: Preparing for Your Virtual Meeting
This tutorial is for hosts who need to schedule their virtual meeting and do their preparation in advance of the meeting:

Selecting the settings for a meeting * Inviting others to a meeting * Preparing your polls in advance of a meeting

Tutorial 3: Using the Basic Features of Zoom
This tutorial will introduce hosts of Zoom meetings to the basic features of Zoom, and provides step-by-step instructions on how to use those features:

Starting a meeting * Understanding controls that are visible without sharing your screen, and while sharing your screen * Joining with audio * Using your web cam * Managing participants * Using polls * Sharing your screen (your desktop, whiteboard, iPhone or iPad, an open document, a video) * Using annotation on a document * Using the chat window * Ending a meeting vs. Leaving a meeting

This tutorial also includes a list of preparation activities to do at various intervals before a meeting, and a list of best practices for successful web-based meetings.

Tutorial 4: Using the Advanced Features of Zoom
This tutorial covers the advanced controls that a Zoom meeting host is likely to use:

Breakout rooms * File transfers * Waiting room * Recording your meeting

Binder Cover
If you would like to place all of the tutorials listed above into a binder, you can use this document as a binder cover

Related Pages

What is Zoom?

Zoom is a desktop and mobile device-based videoconferencing solution that includes interactive video, audio, screen sharing, chat and local recording features. Zoom works on multiple platforms including Windows, Mac, Chrome OS, iOS and Android devices. While Zoom is intended to be used on a single device, it can be transformed into a group/classroom system with the additional use of a projector, group microphone, speakers and camera.

What can you do with Zoom?

  • Engage in an interactive high-definition (HD) video/audio conference with up to 50 other sites.
  • Pre-schedule sessions (including a calendar invitation) or launch them on the fly.
  • Share desktops, videos, documents and websites during the videoconference.
  • Create breakout sessions that allow attendees to work, learn and collaborate in small groups during the meeting.
  • Draw directly on the shared screen so notations are visible to all attendees.
  • Record your meetings/class sessions for others to watch at a later time.
  • Send text and voice messages, files or images with groups or individuals.

Who needs a Zoom Pro license?

Only a person who hosts an online video conference with Zoom needs a Zoom Pro license. The host needs a license in order to schedule an online video conference, invite others to the video conference, allow participants into the virtual meeting room, and facilitate the meeting. Please Note: Anyone can participate in a Zoom video conference without a Zoom Pro license. It is only the host of the video conference that needs a license. 

Where can I find the OSPI bulletin?

Read the official OSPI bulletin #010-17 dated February 8.

Contact

Jeff Andrews, ESD 112
Computer Network Consultant
360.952.3331